Know-How To Setup Email Mailing Lists in cPanel

In the last blog, we were talking about Email Default Address in which we have learned about how to set up an email address that receives emails that are sent to an invalid email address for your domain. Now, in today’s Blog, we are going to discuss Email Mailing Lists option.

For accessing this option : Go to cPanel ==> Email ==> Mailing List

Email Mailing List:

Using this option you will be able to send emails to multiple email addresses using a single email address. If you want to send Newsletters or some another update to a group of people then you can use this option. You can also use this option for creating, modifying and deleting the mailing list. You can specify the email addresses in a list if you want to you can write welcome messages for new customers.

For providing this functionality cPanel uses Mailman list manager.

When you select this option following screen will appear:

Let’s discuss all the options in detail:

• Create a Mailing List:-

For creating a new Mailing list follow the below steps:

1. List Name:- In this text box enter the Mailing List name.
2. Domain: – From the drop-down menu, select the Domain for which you want to create the mailing list.
3. Password: – Enter a strong password.
4. Password Again: – Enter the password again for confirming.
5. Access Type: – Here you can select any one option: 1. Public or 2. Private
6. Public: – Here the Public Archives exist and the subscriptions are open i.e. this list is public it will allow anyone to subscribe.
7. Private:- Here Private Archives exist and administrator approves the subscriptions. Mostly the Mailing lists are private and not public.
8. Click ” Add ” for creating a new Mailing List.

• Current Lists: –

This lists mailing lists on your account. If you want to search any mailing list then search it using “Search” text box as shown below:

Let’s discuss each of these columns in detail:

List Name: – It will display Mailing Lists Full email address.

Usage: – It will display the amount of disk space used by each mailing list.

Access: – It will display the Access type for each Mailing List i.e. Public or Private.

Admin: – Email addresses of the mailing list administrators.

Functions:- Administrative functions like Delete, Change Password, Manage and Delegation.

Let’s discuss all these functions in detail:

1. Delete: – For deleting a mailing list perform following steps:

• First, select the mailing list which you want to delete from the Current Lists table or by searching the mailing list through the Search box.
• Then click “Delete” option, next to that mailing list option. A new window will appear. It will ask for a confirmation ” Are you sure you wish to delete the list “Mailing List Name”?”
• Click “Delete” Mailing List to confirm or click “Cancel” if you don’t want to delete it.

Note: – When you want to delete a mailing list, then all the archives, current e-mail, and member e-mail addresses are also deleted. Therefore, if you want to retain any of this information, make sure that you download or copy these files before you delete a mailing list. Because once you delete a mailing list, the information is unrecoverable.

2. Change Password:- This option can be used for changing the password of the mailing list. when you select this option following interface will appear :

Let’s describe this screen:

• New Password: –In this text box enter the new password.
• Password (Again): –Enter the password again for the confirmation.
• Click “Change Password” for changing the password.
• You will receive a message after changing the password as The mailing list “Mailing List Name” was successfully updated.

3. Manage:- This option is used for managing the Mailing List. For managing the mailing list perform the following steps:

Select the Mailing List which you want to manage, from the Current Lists table. Then select the Manage button next to that mailing list. You will see a new interface for managing the mailing list. Here you can do the changes and submit them by selecting “Submit your changes” button at the bottom.

4. Delegation: – You can use this option for delegating administrative rights on a mailing list to specified list members. Delegates can approve messages that await approval. Once you have delegated administrative privileges to an email user for a list then the user can log in to the list’s administrative console from webmail. After selecting this feature following interface will appear :

For managing the delegation settings on a mailing list, select the required mailing list from the list and click the appropriate delegation link.

To delegate administrative rights on the mailing list :

• Select the email address from the list to which you want to delegate the administrative rights from “Available Users”.
• Click the right arrow button and click “Save“.

To remove administrative rights from an address on a mailing list :

• From the “List Administrators”, select the email address from which you want to remove the administrative rights.
• Click left arrow button and then click “Save“.

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