Introduction to Email in cPanel

Today we are going to discuss about next section in cPanel i.e. Email. This section has various tools like :

• Email Accounts
• Forwarders
• Email Routing
• Autoresponders
• Default Address
• Mailing Lists
• Track Delivery
• Global Email Filters
• Email Filters
• Authentication
• Address Importer
• Spam Filter
• Email Marketing
• Encryption
• BoxTrapper
• Calendars and Contacts
• Email Disk Usage.

We will be discussing each of these tools in detail one by one. In last article we were discussing about Zone Editors in cPanel, today let’s discuss about Email Accounts.

Email Accounts:-

This option is used for Adding , managing and deleting email accounts i.e. managing the email accounts associated with your account. When you select Email Accounts option under Email section then following window will appear as follows:

It has various sub options like:

• Add Email Accounts
• Email Accounts
• Default Email Accounts
• Configuration Options

1. Add Email Accounts : –

From it when you select Add Email Accounts option then following screen will appear:

For adding a new email account perform following steps:

Email : – Enter the new email address which you want to add, in the Email text box.

Domain: – Select the appropriate domain for which you want to add a new email.

Password :- Enter a secure password after generating it through password generator.

Password (Again) :- Confirm the password.

Mailbox Quota :- Select the custom size of the quota from the drop down list or you can select                                “Unlimited” option for setting an unlimited quota.

• If you want to send a welcome email with mail client configuration instructions then select a checkbox for “Send welcome email with mail client configuration instructions“.

Click “Create Account“.

2. Email Accounts :-

When you select Email Accounts option then following window will appear :

This option is used for configuring each email accounts setting.

Here you can see various options like Account domain, suspensions , Usage/Quota/% and Actions.

Let’s see each of them in detail:

Account : – Select this option for alphabetically sorting the list of accounts by account name.

Domain : – Select Domain for alphabetically sorting the list of Domains by Domain name.

Suspensions: – It shows accounts ability to log in , receive mail and send mail.

Usage/Quota/% : – This option is used for sorting the list accordingly. It represents the amount , limit or percentage of disk quota used by the account.

Actions : – You can perform following actions : Access Webmail, Disk and Quota, Manage Suspension, Password and Authentication, Connect Devices and Delete.

Let’s discuss them in detail:

Access Webmail : – When you select this option a new interface will appear for accessing your email account.

Disk and Quota : – You can set accounts mail box quota i.e. you can set accounts mail box quota value. When you click this option then following screen will appear:

Once you set the mailbox quota then click “Save” for saving the changes. If you want to discard the changes then click ” Cancel” . When you click “Manage Disk Usage” then following window will appear:

This option allows you to recover disk space by deleting old messages from your mailbox.

Here you will see an option :

Account : – Select the account from the drop down list for which you want to recover the disk space by deleting old messages from your mailbox.

Manage Suspension : – It allows or suspend  users ability to log in , receive mail and send mail. It’s screen looks like this :

For allowing or suspending specific ability for the user perform following steps:

Here you will see 3 options : Log in, Receive and Send. For every option you will be provided with 2 choices : Allow or suspend.

So depending upon your requirement select “Allow” or “Suspend” option. Click “Save”.

• When you suspend an email account, the system also suspends any aliases or forwarders that redirect email to the account.
• When you select Suspend for the Send option, the server will reject any outgoing messages for the account.
• When you select Hold for the Send option, the system will retain all outgoing messages in a queue.

Password and Authentication :-

This tool is used for creating and changing the password for the account.

Connect Devices : –

This feature provides tools like:

1. Set Up Mail Client and 2. Configure Calendars and Contacts
2. Set Up Mail Client : –

It automatically configures your email client to access your cPanel addresses. When you access an email account through a desktop email application such as “Microsoft Outlook 2000® for Windows®”, the email application will require specific information about your email account. You can use the auto-configure options below to attempt to automatically configure your email application. If the available options are not compatible with your application, you will need to use the Manual Settings information.

Mail Client Manual Settings : – You may need to manually configure your mail client.

Email Instructions :- To send a mail account’s client configuration instructions to a different email address, enter the address in the Email Instructions text box and then click “Send”.

2. Configure Calendars and Contacts:- For accessing your Calendars and contacts on your personal devices you can use this option.
3. Default Email Account : –

This feature is used to catch mail that is unrouted. The username and password of the default account is the same as your cPanel account login. The default account cannot be deleted and has no quota. You can use this option for accessing your default email address. When you click this option then following window will appear:

This email account is created by system when your hosting provider creates your cPanel account. It’s username and password are same as your cPanel Username and password.

You can send, view, or delete mail on this account. To do this through webmail, click “Access Webmail” and select your desired webmail application. You can also click “Manage Disk Usage” to recover disk space.

4. Configuration Option: –

This option is used for enabling and disabling Shared Address Book. When you select this option then following screen appears:

Every cPanel account includes a system-managed Shared Address Book that serves as a user directory and allows collaboration. All of the email accounts listed above can access the Shared Address Book. If disabled, only the Default Email Account can access the Shared Address Book. Therefore, other users cannot access the Shared Address Book for contact information or for automatic calendar availability.

• On — Enable user directory collaboration.
• Off — Disable user directory collaboration.

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